Front Desk/Administrative Assistant
Borough of Magnolia Borough of Magnolia Magnolia, NJ Magnolia, NJ $19.
50 - $25.
00 an hour $19.
50 - $25.
00 an hour 13 hours ago 13 hours ago 13 hours ago Reports To:
The Front Desk/Administrative Assistant will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.
Job Overview:
The Front Desk/Administrative Assistant provides exceptional service by greeting and assisting all visitors and answering inbound calls.
Continuously offers the highest level of service to all corporate employees and their visitors.
Provides administrative support to the client.
Maintains a professional image of the company by providing prompt, courteous and efficient service.
As an effort to be a cross-trained team player, the Front Desk/Administrative Assistant may be called upon to assist in other SPS service areas such as, but not limited to mail/shipping operations, hospitality and general office/facilities work based on operational needs to provide a top tier customer experience.
Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.
Main Functions:
Primary function of Front Desk/Administrative Assistant:
answer all calls/correspondences and provide an exceptional customer service experience for all incoming/outgoing visitors.
Perform administrative tasks as needed.
Light facilities/hospitality work:
perform hospitality work as needed such as but not limited to assisting customers to open troubleshooting tickets, help order supplies, stock kitchens/service areas with supplies.
May be asked to help set up/ take down conference rooms for meetings/events.
Mail Service:
will be cross trained to assist mail services as needed.
This includes, but not limited to sorting/distributing mail, receiving/ tracking packages.
Duties and
Responsibilities:
Provides 5-star customer service to all employees and visitors (in all forms of communication).
Answers incoming telephone calls and routes callers to the person who can best assist them.
Ensures all visitors complete, sign, and understand their responsibility for adhering to the corporations Nondisclosure Agreement (NDA).
Logs visitors into registration system.
Activates access for temporary badges for employees who forgot or lost their badge or are experiencing issues with their current badge.
Issues facility access cards to employees.
Answers and properly routes global calls, some confidential in nature, using company -wide switchboard or provide appropriate information to the caller.
Calls are to be handled expeditiously, in a professional and businesslike manner while being friendly and using a high standard of customer service.
Prioritizes calls and escalates customer service issues to the proper chain of command.
Takes initiative to ensure the company phone and speed dial lists are current.
Responsible for training a back-up and providing guidance on policies and procedures.
Notifies employees upon receipt of inbound deliveries or have the delivery made to the Mail Room as is appropriate.
Provides light administrative support to staff as directed such as scheduling meeting rooms, ordering catering, assisting other teams when needed for various tasks (envelope labels, compiling manuals, etc.
).
Follows up on loaned access cards to make sure all are returned and contact Security if card is not returned by the end of the day.
Builds professional relationships with customers and other teams.
Maintains the reception area in a neat and orderly fashion to include visitor reading materials.
Service and replenish the barista, pantry, conference, kitchen, or meetings areas.
Will perform meeting room and conference room set ups.
Monitors level of office supplies on the floor, and replenishing and orders accordingly.
Assists with copy/print orders and/or monitoring the copy/print equipment for satisfactory functionality.
Maintains professionalism and composure when interacting with all callers/visitors.
Strategically determines what additional support is needed when handling sensitive inquiries in person or on the phone.
Provides back of office coverage as needed.
Proactively seeks out additional work during downtime.
Competencies:
Driven by client satisfaction Strong integrity, solid business ethics Excellent communication skills Expert in customer service skills, professional attitude and appearance Good organizational skills Ability to maintain confidentiality Strong attention to detail Strong aptitude in effectively managing time and on-going tasks Results oriented Works well with people both internal (SPS) and external (assigned client) Fast learner Good at following instructions and handling change and/or adverse situations in customer service environments Qualifications and Education Requirements:
High School Diploma (or equivalent) required.
1-3 years prior work experience.
Strong preference in previous administrative/reception/concierge professional experience.
Ability to work assigned work hours determined by manager.
Excellent organizational and time management skills.
Analytical abilities and aptitude in problem-solving.
Superb written and verbal English communication skills.
A strong task driven personality driven by customer satisfaction.
Ability to multi-task and prioritize tasks, assignments, and customer needs.
Current knowledge or ability to learn computer-based systems required for functions of position such as:
Multi-phone line systems, PC/Mac systems, MS Office experience, Multifunctional devices (i.
e.
Copiers/Scanners), Fax/mail machines and/or other devices used in SPS service areas.
Required to maintain an overall professional appearance and attitude.
Adhere to all policies and procedures required.
RECOMMENDED SKILLS Analytical Attention To Detail Business Ethics Communication Confidentiality Coordinating Available shifts and compensation:
We have available shifts all days of the week.
Compensation is $19.
50 - $25.
00/hour.
About Borough of Magnolia:
Borough of Magnolia is looking for an individual to join our team.
Our ideal candidate is self-driven, motivated and trustworthy.
By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application.
Opt out anytime.
Msg & data rates may apply.
Powered by Homebase.
Free employee scheduling, time clock and hiring tools.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
50 - $25.
00 an hour $19.
50 - $25.
00 an hour 13 hours ago 13 hours ago 13 hours ago Reports To:
The Front Desk/Administrative Assistant will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.
Job Overview:
The Front Desk/Administrative Assistant provides exceptional service by greeting and assisting all visitors and answering inbound calls.
Continuously offers the highest level of service to all corporate employees and their visitors.
Provides administrative support to the client.
Maintains a professional image of the company by providing prompt, courteous and efficient service.
As an effort to be a cross-trained team player, the Front Desk/Administrative Assistant may be called upon to assist in other SPS service areas such as, but not limited to mail/shipping operations, hospitality and general office/facilities work based on operational needs to provide a top tier customer experience.
Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.
Main Functions:
Primary function of Front Desk/Administrative Assistant:
answer all calls/correspondences and provide an exceptional customer service experience for all incoming/outgoing visitors.
Perform administrative tasks as needed.
Light facilities/hospitality work:
perform hospitality work as needed such as but not limited to assisting customers to open troubleshooting tickets, help order supplies, stock kitchens/service areas with supplies.
May be asked to help set up/ take down conference rooms for meetings/events.
Mail Service:
will be cross trained to assist mail services as needed.
This includes, but not limited to sorting/distributing mail, receiving/ tracking packages.
Duties and
Responsibilities:
Provides 5-star customer service to all employees and visitors (in all forms of communication).
Answers incoming telephone calls and routes callers to the person who can best assist them.
Ensures all visitors complete, sign, and understand their responsibility for adhering to the corporations Nondisclosure Agreement (NDA).
Logs visitors into registration system.
Activates access for temporary badges for employees who forgot or lost their badge or are experiencing issues with their current badge.
Issues facility access cards to employees.
Answers and properly routes global calls, some confidential in nature, using company -wide switchboard or provide appropriate information to the caller.
Calls are to be handled expeditiously, in a professional and businesslike manner while being friendly and using a high standard of customer service.
Prioritizes calls and escalates customer service issues to the proper chain of command.
Takes initiative to ensure the company phone and speed dial lists are current.
Responsible for training a back-up and providing guidance on policies and procedures.
Notifies employees upon receipt of inbound deliveries or have the delivery made to the Mail Room as is appropriate.
Provides light administrative support to staff as directed such as scheduling meeting rooms, ordering catering, assisting other teams when needed for various tasks (envelope labels, compiling manuals, etc.
).
Follows up on loaned access cards to make sure all are returned and contact Security if card is not returned by the end of the day.
Builds professional relationships with customers and other teams.
Maintains the reception area in a neat and orderly fashion to include visitor reading materials.
Service and replenish the barista, pantry, conference, kitchen, or meetings areas.
Will perform meeting room and conference room set ups.
Monitors level of office supplies on the floor, and replenishing and orders accordingly.
Assists with copy/print orders and/or monitoring the copy/print equipment for satisfactory functionality.
Maintains professionalism and composure when interacting with all callers/visitors.
Strategically determines what additional support is needed when handling sensitive inquiries in person or on the phone.
Provides back of office coverage as needed.
Proactively seeks out additional work during downtime.
Competencies:
Driven by client satisfaction Strong integrity, solid business ethics Excellent communication skills Expert in customer service skills, professional attitude and appearance Good organizational skills Ability to maintain confidentiality Strong attention to detail Strong aptitude in effectively managing time and on-going tasks Results oriented Works well with people both internal (SPS) and external (assigned client) Fast learner Good at following instructions and handling change and/or adverse situations in customer service environments Qualifications and Education Requirements:
High School Diploma (or equivalent) required.
1-3 years prior work experience.
Strong preference in previous administrative/reception/concierge professional experience.
Ability to work assigned work hours determined by manager.
Excellent organizational and time management skills.
Analytical abilities and aptitude in problem-solving.
Superb written and verbal English communication skills.
A strong task driven personality driven by customer satisfaction.
Ability to multi-task and prioritize tasks, assignments, and customer needs.
Current knowledge or ability to learn computer-based systems required for functions of position such as:
Multi-phone line systems, PC/Mac systems, MS Office experience, Multifunctional devices (i.
e.
Copiers/Scanners), Fax/mail machines and/or other devices used in SPS service areas.
Required to maintain an overall professional appearance and attitude.
Adhere to all policies and procedures required.
RECOMMENDED SKILLS Analytical Attention To Detail Business Ethics Communication Confidentiality Coordinating Available shifts and compensation:
We have available shifts all days of the week.
Compensation is $19.
50 - $25.
00/hour.
About Borough of Magnolia:
Borough of Magnolia is looking for an individual to join our team.
Our ideal candidate is self-driven, motivated and trustworthy.
By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application.
Opt out anytime.
Msg & data rates may apply.
Powered by Homebase.
Free employee scheduling, time clock and hiring tools.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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